Speaker Guide

Presentation length:

Long talks: 12 minutes + 2 minutes for questions and 1 minute to transition between speakers

Each long talk will be limited to 15 minutes including questions. We strongly suggest you present for no more than 12 minutes to leave at least 3 minutes for questions and the transition between speakers. To help keep speakers on track, a volunteer will hold up a sign when there are 5 minutes remaining and 3 minutes remaining in the 15-minute time slot. At 1 minute, the session moderator will stand next to the speaker, and they will interrupt any presentation still going with 30 seconds remaining until the next speaker. Please time your presentation to ensure you can cover your material in ~12 minutes to allow your audience to fully appreciate your message and to ensure our concurrent sessions remain on schedule.

Short talks: 5-6 minutes + 2 minutes for questions and 1 minute to transition between speakers

NEW to 2024: Each short talk will be limited to 5-6 minutes including questions. We strongly suggest you present for no more than 6 minutes to leave 2-3 minutes for questions and the transition between speakers. To help keep speakers on track, a volunteer will hold up a sign when there are 3 minutes remaining and 1 minutes remaining in the 8-minute time slot. At 1 minute, the session moderator will stand next to the speaker, and they will interrupt any presentation still going with 30 seconds remaining until the next speaker.

Instruction for speakers:

Please save your presentation slides as a PowerPoint (.ppt or .pptx) or pdf file and bring your talk to the meeting on a USB drive.

Presenters should bring their presentations to the registration desk on an USB drive to upload their talks. Presenters will load their talks on laptop PCs (Windows) at the registration desk and should ensure that all images, animations, media files, etc are working properly, but do not expect to edit your presentation at that time. Consult your schedule for the times that the registration desk is open.

All morning speakers are encouraged to load their talks the day before their session or before the plenary talk on the day of their session. Afternoon speakers are encouraged to load their talks before lunch on the day of their session. Please remember that the registration desk usually closes by 5pm. Plan ahead and please do not wait until the last minute!

All laptops hosting presentations will be PCs running Windows with Microsoft PowerPoint 365. Presenters are strongly encouraged to preview their presentations on a PC before preparing to upload. Note that presentations created on a Macintosh computer may appear differently on a PC. If your presentation includes video, you must load both the presentation and the video file onto the laptop used in your session.