AFS Fisheries Information and Technology Section
Executive Committee Meeting Minutes
October 12, 2018
Agenda
- Officer Reports
- Committee Reports
- Communications Update
- Need for photo cloud storage?
- Did we shut down afsfits@gmail.com?
- Communications Update
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- Sarah will manage but need to find login
- Could keep as document storage and photosharing
- Sarah would like to update the website but needs input on what we’d like to have
- Rebecca suggests that we try to be better about integrating the website with the Facebook page
- Rebecca and Sarah will look into plugins for WordPress to integrate the two better
- Feature where people can use their Facebook logins to post on website?
- Section Infographics by ELMA program
- We will be working with one of the emerging leaders, Nathan Lederman, to create an infographic for FITS over the next year
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- ESAB Update
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- Electronic services advisory board; Amber Lee Jones is Chair, Rebecca is FITS representative
- Would like to pass off to someone else next year
- Just finished collecting responses to survey about AFS online services
- Electronic services advisory board; Amber Lee Jones is Chair, Rebecca is FITS representative
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- AFS 2018
- Governing Board Report submitted
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- Completed and everything was all good
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- Symposium Report
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- Good presentations and discussion
- Attendance was slightly down, but only a little less than average
- May be a good time to focus on a new topic, perhaps add an additional FITS-sponsored symposium
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- Update website with minutes
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- Need to make sure it’s posted more frequently and determine who should be responsible
- Going forward, Kayla will post meeting minutes, Sarah will post other documents
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- How can we redesign our meeting for next year?
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- Don’t attract a lot of new people, new ones we do attract we tend to lose
- Should think about restructuring the meeting; skip all the report reviews and ask people to look at it before the meeting
- Only briefly review old business and do so early in the meeting, make it more of an open forum discussion
- Focus time on new business, roundtable set up, send suggestion topics early
- Coordinate the business meeting with trade show? Discuss with Steve Kambouris
- Have a booth for only the opening evening? Act as “ambassadors” for the trade show vendors?
- Don’t call it a business meeting, could help attract more people
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- Travel Award Results and Discussion
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- Winner is Jordan Holtsworth
- Scoring improvements
- Rubric was a bit too general
- Should we require a presentation for applicants?
- Send “primers” to scorers about things to keep in mind when scoring
- Poster for OFWIM
- Sarah will touch base with the winner about getting it printed and getting it to the meeting
- Fishackathon 2019
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- Notable changes in leadership
- Still ramping up, date has been moved from February to June to coincide with World Ocean Day (June 8-9th, 2019)
- Paul is scheduled to be in Europe during that time but will make sure someone is there to cover it
- Could we create a package to help more subunits be involved? Distill the package from Fishackathon down and send it out to the units – encourage them to register as well
- Technology Article (Sarah)
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- Will send a draft to ExComm in the next couple weeks
- Initially were going to put it in NAJFM as a peer reviewed summary of advanced tech but editor decided it isn’t quite the right fit for the journal. Better suited for Fisheries Magazine and will talk to Jeff Schaeffer.
- Kickoff to our effort of translating knowledge on advanced technology
- Announcement of where we’re going in the future as a section
- Symposium Planning 2019 and beyond
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- Sarah to lead the planning
- Will contact contributors to Tech Article to gauge initial interest and ask for input about additional contributors
- Sarah to lead the planning
- Continuing Education 2019 and beyond
- Hard Part Microchemistry suggestion from Ben Neely
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- Going out of our usual topics could help attract new members who might otherwise not think to join FITS
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- Data Management