May Executive Committee Meeting Minutes

AFS Fisheries Information and Technology Section

Executive Committee Meeting Minutes

May 13, 2021

Attendees: Paul, Bryan, Kayla, Rebecca

Welcome Webmaster Bryan Minihan (Paul)
- Bryan is working with Grant to get more access that he needs for wordpress
- Kayla to start forwarding the list of current members so that Bryan can help with updating the mailing list on wordpress
President-elect election (Tiffany)
- No updates at this time
History webpage collaboration with the History Section (Paul)
- Action Item: Paul to pursue further
AFS Baltimore
- “COVID Effects” Symposium (Tiffany)
  - Abstract deadline pushed to August
  - The symposium is tentatively accepted
- Data Management workshop (Paul)
  - The workshop has been officially accepted and is tentatively scheduled for Saturday Nov. 6^th
  - Keith Hurley agreed to instruct, and suggested a full day because a half day was too short in Reno
- Registration lottery for members
  - We will focus on student member and early career FITS members
  - Early bird student member registration is in-person $360 and virtual $240. These increase to $445 and $300, respectively for early career members.
  - Action item: Paul to draft advertisement announcement of lottery and we will share the announcement outside of section to draw in new student and early career memberships before the lottery deadline.
  - Action item: Bryan will use Paul’s draft to develop a form on our website for interested people to submit application
  - We will ask that recipients accept or decline by August 14^th
  - We will award the registration in check form after the AFS annual meeting.
  - We will continue to talk amongst Excom to decide on how many members to sponsor. We are learning toward 10 this year (= maximum $4,450).
By-law change (Paul)
- Paul has received 22 responses, all in favor of the changes
- Action item: Paul to take results to the Management Committee
Other business
- CFTC news? (Rebecca)
  - No updates
  - No new product listings this month
- Letter and email of appreciation have been sent to Dan
- Citizen Science Task Force (Paul)
  - No updates
  - Action Item: Paul create citizen science email to Chelsea to send out to subscribers