Bylaws

Bylaws of the International Fisheries Section of the American Fisheries Society

Adopted August 1987; latest amendments August 2016.


______________________________

Robert M. Hughes, President 2015-16

 

Purpose:

The Section is organized exclusively for, and will be operated exclusively for, educational and scientific purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

 

Dissolution:

Upon the dissolution of the Section, all assets shall be distributed to the American Fisheries Society, a section 501(c)(3) organization, for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. At the time of dissolution, if the American Fisheries Society is not qualified as an exempt organization, not in existence, or unwilling or unable to accept the assets of the Section, all assets shall be distributed to the federal government, or to a state or local government, for a public purpose.

Article I. Name and Objectives

  1. The name of this organization shall be the International Fisheries Section of the American Fisheries Society, hereinafter referred to as the Section and Society, respectively.
  2. The general objectives of the Section are those of the Society as set forth in the Society’s Constitution. The specific objectives are to:
  3. Promote and support worldwide fisheries conservation, education, and research;
  4. Increase the awareness of North American fisheries scientists of the interests, needs, and contributions of their colleagues worldwide;
  5. Increase awareness and cooperation of the Society and its members in international fisheries; and
  6. Assist the international exchange of information, including the provision of technical advice, among fishery workers of all nations.

Article II. Membership and Dues

  1. Membership in the Section shall be open to all individual or institutional members of the Society in good standing who pay the annual Section dues (currently USD $5).
  2. Only active members of the Society may vote, hold office, or chair a committee.

Article III. Officers

  1. The officers of the Section shall be the President, President-Elect, Immediate Past-President, Secretary, and Treasurer. The Secretary and Treasurer positions may be filled either separately or as a combined single position.
  2. All officers shall serve for a term of 1 year except the Secretary and Treasurer who will serve 2 years.
  3. No officer shall hold the same office for consecutive complete terms except the Secretary and Treasurer, who may hold office for multiple consecutive terms. Past officers may again hold the same office after the lapse of at least one complete term or may serve to complete a term of a position that was vacated between terms.
  4. New officers will be installed at the annual meeting.
  5. Officers serve without salary or other compensation for their services. Expenses may be defrayed from funds available to the Section when authorized by the Executive Committee.

Article IV. Duties of Officers

  1. The President shall:
  2. Chair the Executive Committee of the Section;
  3. Preside at the business meetings of the Section;
  4. Appoint all Committee members, and serve as an ex-officio member thereof;
  5. Represent the Section as a member of the Society’s Governing Board;
  6. Oversee the Section’s fiduciary responsibility by communicating with the Treasurer to ensure that the Section’s funds are managed appropriately and that required IRS reporting is completed annually;
  7. Ensure that the Section website is updated;
  8. Ensure that at least two IFS newsletters per year are sent to members; and
  9. Perform other duties and functions as authorized and necessary.
  10. The President-Elect shall:
  11. Perform the duties of President in the absence of the President;
  12. Assume the office of the President in the event that the office is vacated;
  13. Accede to the Presidency upon completion of the term of President-Elect
  14. Prepare a President’s annual work plan before taking office as President; and
  15. Perform other duties as may be required by the Executive Committee.
  16. The Immediate Past-President shall:
  17. Assist the other officers as needed;
  18. Chair the Nominating and Ballot Tally Committee;
  19. Chair the Past-Presidents Advisory Council (a committee of living IFS Past-Presidents who volunteer to continue serving the Section in an advisory role); and
  20. Perform other duties as may be required by the Executive Committee.
  21. The Secretary shall:
  22. Keep the official records of the Section;
  23. Maintain a current list of the Section membership;
  24. Serve as Section Newsletter and Website Editor;
  25. Assist the President in preparing the annual report to the Society; and
  26. Perform other duties as may be required by the Executive Committee.
  27. The Treasurer shall:
  28. Collect and be custodian of Section funds;
  29. Disperse funds as authorized by the Executive Committee;
  30. Submit a record of receipts and disbursements at the annual meeting and to the Executive Director of the Society within 30 days after said meeting;
  31. Complete required IRS reporting on an annual basis; and
  32. Perform other duties as may be required by the Executive Committee.

Article V. Executive Committee

  1. The Executive Committee shall consist of the elected officers of the Section.
  2. The Executive Committee shall have the authority to determine policies and conduct business consistent with the objectives of the Section.
  3. Meetings of the Executive Committee may be held at the call of the President when a majority of the committee members can meet and conduct business.
  4. Business and voting by the Executive Committee may be conducted by mail or electronic media.
  5. A quorum is required for transaction of official business at an Executive Committee meeting. A quorum for an Executive Committee meeting shall consist of at least three members.
  6. Each member of the Executive Committee shall have one vote on Executive Committee decisions. In the event of a tie, the President’s vote shall be the deciding vote.

Article VI. Meetings

  1. The Section shall hold at least one business meeting annually in conjunction with the Society annual meeting.
  2. Special meetings may be called by the President with the consent of the Section Executive Committee.
  3. Executive Committee meetings and the Section business meetings may be joined in person or by electronic media.

Article VII. Voting and Quorum

  1. Decisions at Section business meetings and on behalf of the Society shall be in accordance with the Society Constitution.
  2. A quorum at business meetings shall be 10 members of the Section.
  3. Robert’s Rules of Order shall govern all applicable cases not covered by these Bylaws.
  4. Candidates for office will be nominated by a Nominating Committee, comprised of at least three members and chaired by the Immediate Past-President.
  5. Balloting shall be completed at least 2 months before the annual meeting of the Section by either mail or electronic media.
  6. Officers shall be elected by a simple majority of the returned mail ballots and electronic ballots. Proper care will be taken to ensure confidentiality and anonymity of both mail and electronic ballots.  In the case of a tie vote, the election will be decided by a simple majority vote of the Executive Committee.
  7. In the event of a vacated position, the Executive Committee shall appoint a qualified replacement for the remainder of the term.

Article VIII. Removal from Office

  1. Removal of an officer from office for just cause will require a two-thirds vote of Executive Committee members or a two-thirds vote of members at a meeting of the membership.

Article IX. Committees

  1. Committees and Chairs of committees, except as listed in Articles III and IV of these Bylaws, shall be appointed and charged by the President.
  2. Special Committees serve to accomplish a specific purpose and shall cease to function upon the discharge of the duties for which they were appointed or with the end of the term of the appointing officer.
  3. Standing Committees help the President and the Executive Committee conduct the Section’s affairs, and the chairs shall report their committees’ activities, findings, and recommendations at Section meetings and interim meetings of the Executive Committee.
  4. The following standing committees composed of Section members in good standing shall be appointed by the President together with their chairpersons, who are expected to change periodically:
  5. Nominating and Ballot Tally Committee (NBTC). The NBTC shall name at least one candidate for each Section office of President-Elect, Secretary, and Treasurer, and organize the election.  The Immediate Past-President shall serve as Chair and two other members shall be appointed by the President.  Committee members shall count the electronic and mail ballots for all elections and announce the results to the President within 30 days following the closing date of the election.  All mail ballots or copies of electronic ballots shall be turned over to the President and retained for 90 days after the annual meeting.
  6. Newsletter and Website Committee (NWC). The NWC shall be responsible for producing the Section’s newsletter and maintaining the Section’s Website.  The Committee may issue standards and instructions to the membership to facilitate its work and solicit contributions.  The Committee shall consist of the Newsletter and Website Editor, and other Section members as necessary and appointed by the President.
  7. Endowment Fund Committee (EFC). The EFC annually will recommend grants from the Carl R. Sullivan International Endowment & Developing Countries Fund (IEDCF) to the Section Executive Committee.  At least three EFC members will be appointed by the President from the Section membership.  The EFC membership appointments should be staggered.  Initially the EFC Chair will be appointed for a term of 2 years.  After the first year, one member of the original EFC will rotate off and be replaced by a new member.  After 2 years, the Chair will rotate off and an experienced member will replace him/her.  The goal is to maintain an EFC membership consisting of newly appointed members as well as members with corporate memory.
  8. The International Fisheries Section Fellow Committee (IFSFC). Each year the IFSFC selects a student or young professional member of the Society to attend and present at the annual meeting of the Fisheries Society of the British Isles. The IFSFC members will be comprised of three past IFSFs, who will revolve off the IFSFC at the end of their third year on the IFSFC.
  9. The International Fisheries Science Prize Committee (IFSPC). The IFSPC will recommend the IFSP recipient to the Section Executive Committee. The President will forward the name of the recipient to the President and Secretary-General of the World Council of Fisheries Societies. IFSPC members will be appointed by the President to represent the member societies of the World Council of Fisheries Societies.  IFSPC membership appointments should be staggered.  Initially the IFSPC Chair will be appointed for a term of 4 years.  After the first 4 years, half the members of the original Committee will rotate off and be replaced by new members.  After 4 years, the Chair will rotate off and an experienced member will replace him/her.  The goal is to maintain an IFSPC membership consisting of newly appointed members as well as members with corporate memory.
  10. The International Fisheries Section Advisory Board (IFSAB). The IFSAB helps ensure that the Section formally incorporates inputs from all continents represented by Section members, given that the Section leadership is often largely from North America.  The IFSAB members are expected to review and comment on all major Section actions and to suggest ways in which the Section can better serve its non-North American members.  IFSAB members are appointed by the President and serve 1-year renewable terms.

Article X. Amendment of Bylaws

  1. The bylaws are the defining document for the Section and take precedence over all other rules and procedures of the Section.
  2. The Section bylaws may be amended by a vote of 2/3 of the Section members voting on the amendment, provided that the proposed amendment(s) are circulated to the membership at least 30 days prior to voting.
  3. In accordance with the Society’s Constitution, an amendment shall be reviewed by the Society’s Constitutional Consultant prior to the Section’s vote for conformity with the Constitution, Rules and Procedures of the Society.
  4. The Constitutional Consultant presents the adopted amendment to the Society Management Committee for approval.
  5. Amendments take effect when the Section receives written notice of their approval by the Management Committee from the Society Executive Director.

Article XI. Amendment of Procedures

  1. Procedures are the lowest level of documentation of Section operations. They are generally established to provide continuity in the conduct of Section business.
  2. The procedures may be suspended or amended by a simple majority vote of the Executive Committee.